A London-based Family Office is looking for a detail-oriented and knowledgeable Office Support / Administration Assistant. The ideal candidate will have the ability to effectively manage several tasks simultaneously, be flexible, available, and hands-on when required.

Key Responsibilities:

  • Open and screen incoming mail, field calls and deal with visitors at the reception area.
  • Handle routine correspondence/queries. Monitor and order stationery and other supplies as required. Maintain the printers. Undertake other routine reception area duties as required.
  • Provide a typing service from dictation or written documents and preparation of presentations using MS Word, PowerPoint and Excel. Transmit documents by means of post, courier, electronic mail and fax as required.
  • Prepare correspondence using own initiative i.e. thank you letters etc.
  • Assist with the management of the diary; organise meetings, lunches, and dinners, booking of meetings rooms, catering, and other facilities, as required.
  • To complete routine filing on a day to day basis, including hard copy document filing as well as scanning and electronic filing.
  • To undertake postal duties as required.
  • Assist with guests who visit the Office, including providing refreshments.
  • Maintain equipment (e.g. coffee machine) in the kitchen.
  • Prepare distribution statements and other investment etc. related documentation.
  • Handle any reasonable personal work on behalf of the directors and staff as requested.
  • Ensure authorised invoices are logged, numbered, and passed over for payment.
  • Assist office manager with the reconciliation of Amex statements; collate relevant receipts and prepare expense forms as required.
  • Assist the directors and employees with other office administration (such as binding documents, arranging printing, collating files, logging expenses, logging calls and distributions etc)
  • Maintain an up-to-date contact database for the Directors
  • Organise/assist in organising global travel arrangements for the directors and employees involving flight bookings, hotel reservations, and cars/taxis.
  • Assist with processing business travel and entertainment expenses for reimbursement and reconciliation.
  • Assist with KYC requests from third-party service providers.
  • Undertaking any tasks delegated by the Office Manager from time to time.
  • Organise/assist with organising company events such as the Christmas Lunch, training, and offsite meeting as and when required.

The remuneration for this role is up to £35,000 (basic salary per year) plus additional benefits and generous bonus.

REF: AGR2914

If you would like to apply for the role, please send your CV and a short cover letter citing the reference above to Shabana Saeed at shabanas@AgreusGroup.com

Please note this is a full-time, office-based role. Hybrid/remote working is available 1 day per week dependent on workload.