HOURS: FIVE DAYS PER WEEK, 10am-7pm / Possible Hybrid working (1-day WFH)

The position covers a broad spectrum of responsibility including but not limited to administrative support for the business owners, project management, light HR processes and client/agency liaison. Flexibility and maturity to manage a myriad of responsibility across these functional areas will be key to the success of the role.

 

Main Responsibilities

Studio Manager:

  • Host weekly staff meeting and prepare notes for the principles.
  • Principal contact for all press, media and interview enquiries.
  • Review ad hoc press and info email accounts, flagging anything of note.
  • Co-ordinate contractors as required for projects.
  • Ensure all other incoming office requests are directed to appropriate person including monitoring some ex-colleague email accounts.
  • Managing the office facilities ensuring fully functional and immaculate
  • Keeping maintenance standards to a high level and overseeing any works (heating, electrical, plumbing, decorative etc.) *This is to support a freelance facilities Manager who works part-time.
  • Health and safety management (annual workstation assessments, fire alarm testing, fire safety training, first aid training etc.)

Executive Assistant:

  • Manage and respond to all daily correspondence, invitations and requests.
  • Prepare written correspondence as required.
  • Manage diaries, meetings and travel calendar.
  • Travel organisation (visas, special services, bookings) in close dialogue with external producers.
  • Facilitate all personal matters in relation to frequent travels by the principles in London (hotels, cars, restaurants etc.)
  • Light production and logistics for the principle’s photographic activity.
  • Safeguard the principles relationship with various VIP friends, collectors and partners.
  • Ensure the Principles personal related talent and third-party contracts are signed and filed, as well as all shoot credits necessary for fast-track publishing.
  • Sharing invitations with the principles, ensuring timely RSVP
  • Drafting written correspondence as required
  • Liaising with finance regarding payments on company cards, providing receipts

HR & IT:

  • Manage new employee / freelancer onboarding processes (NDAs, identification, referencing, computer requirements, emails, induction etc.), this is working alongside Finance Director.
  • Report any people related issues to the principles for discussion with Employment Lawyer if required.
  • Ensure Company Handbook is kept up to date and any updates issued to staff.
  • Manage the studio’s holidays requests (via an app and for a team of 10 staff)

Please note that given the high level of interest in this role, we will not be able to reply to all correspondents and will only come back to the best qualified applicants for the role.

Remuneration will be commensurate with the duties and demands of the role and the experience of the candidate.

If you would like to find out more about the role, please send a (preferably Word) copy of your latest CV to Reuben Huchard at reubenh@agreusgroup.com

REF: AGR 850